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Executive Assistant

Executive Assistant

Contract type: Film
Location: Sydney
Industry: Admin - Executive Support
Reference: 3380414

Job description

Our client Aquarius films have an exciting opportunity for someone to join the team as an Executive Assistant to the two principal producers. The right candidate should be highly organised, proactive, and friendly with a great work ethic and a strong attention to detail. This person should be able to juggle multiple tasks and diverse responsibilities.
This role requires someone with a high level of professionalism when dealing with external contacts and a strong set of written and verbal communication skills. This will be a standard 9-5 role, however, may require occasional work outside of business hours. This role will also be responsible for the occasional office management duties.
This role is full time and will be based in the Sydney office with the two principal producers and the rest of their team.

Key Responsibilities will include:
  • Managing the producer’s workflow and priorities, acting as the point of contact
  • Organising and prioritising information and anticipating the daily/weekly needs of the producer’s
  • Managing calendars and meetings with clients, and being aware of top priorities
  • Booking and managing travel itineraries for the principal producers
  • Meeting preparation, minute taking & collation of notes
  • Reconciliation/ reimbursements for the producer’s
  • Occasional support with personal tasks may be required
  • Maintaining the main office, cleaning, and restocking where necessary
Preferred Qualifications
  • Computer literacy skills with a strong understanding of the MS Office
  • Strong organisational and communication skills and ability to trouble shoot if issues arise
  • Good judgment and flexibility in balancing time and priorities
  • Ability to prioritise and handle multiple assignments while sticking to deadlines
  • High level of discretion when handling highly confidential information
  • Previous experience in an executive support role is a bonus
For any enquiries contact